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Contract Support Administrator

Job Title: Contract Support Administrator
Contract Type: Contract/Temporary
Location: Barnsbury
Salary: Hourly Rate Competitive
Contact Name: Millie Platts
Contact Email:
Job Published: August 21, 2019 10:25

Job Description

Contract Support Administrator - Barnsbury, Greater London - Ongoing Temp - Hourly Rate Competitive 

An opportunity has arisen for a Contract Support Administrator to be based in London, to join one of the UK’s leading FM service providers.

The contract administrator’s function is to support their Line Manager and other members of the contract with relevant administration support, including but not limited to the management of information and reports and other general day to day administrative tasks, all as directed by their Line Manager 

Duties & Responsibilities 

• Taking responsibility for the undertaking and execution of all operations under their remit reporting directly to their Line Manager. 
o Compliance with client / various reporting requirements of the wider business both contractual and other internal needs. 
o Compliance with purchase order raising for materials and subcontractor orders, processing purchase ledger invoices and raising of quotations. 
o Ensuring timeous preparation, production and collation of regular and ad-hoc management reports for internal and external use. 
o Administration of PPM / engineer report sheets and reporting on identified defects. 
o Administration of engineer’s timesheets, expenses and uniforms / tools requirements. 
o Uploading Maximo with all necessary contractual documents including PPM reports, service reports, subcontractor service reports, quotations etc. 
o Identification and implementation of innovations to improve product and service delivery in respect of the supporting and administrative / reporting functions. 
o Convey complex information in written, numeric and verbal formats. 
o Engage with customers and build interpersonal relationships both internally and externally
o Annalise, interpret and present information in a clear and appropriate manner. 
o Ensure workload is balanced and completed within the confines of the business requirements. 
o Allocation and scheduling of PPM’s and reactive tasks and arranging any necessary permits to ensuring completion within relevant KPI’s 
o Developing self-competency through a commitment to continual professional development. 
o Demonstrate awareness of client strategic plan and objectives and ensure compliance. 
o Raising monthly fixed sales invoices to clients and identifying any risks due to non-completions to the Commercial Manager. 
o Creating reactive sales applications in Microsoft Excel ensuring all the relevant backup material is available. 
o Carry out ad-hoc data analysis for internal and external stakeholders 
o Assist with any outstanding items on the Aged debt report and providing updates as required to the credit control team 
o Updating SBU excel reports to assist the management team in commercial decisions